A Move-In Condition Report is one of the most important protections for landlords—especially for those who live out of state or can’t personally walk the property before tenants move in. It serves as a baseline record of the property’s condition at the very start of the lease so that, when move-out comes, any new damage or excessive wear can be clearly documented and charged appropriately.

Here’s what a thorough Move-In Condition Report will entail:

1. Comprehensive Photo & Video Documentation

High-resolution photos of every room, appliance (inside and out), wall, floor, ceiling, window, door, cabinets (inside and out), and exterior area, etc.
Video walkthrough showing the entire home, opening drawers, closets, and appliances to confirm working condition.
Timestamped files stored in a secure cloud system to create an undisputable record.

2. Detailed Written Checklist

Each area of the property should be documented line by line, including:

Walls & Paint: Marks, holes, chips, scuffs.
Floors: Carpet stains, hardwood scratches, tile cracks.
Windows/Blinds: Condition, cracks, missing screens.
Doors & Locks: Proper functionality and security.
Appliances: Cleanliness, working order, model/serial numbers if needed.
Plumbing Fixtures: Faucets, sinks, tubs, showers, toilets—all tested for leaks and operation.
Electrical: Lights, switches, outlets tested.
HVAC: Thermostat operation, filter condition, system running.
Safety Devices: Smoke/CO detectors, fire extinguishers, security alarms.
Exterior: Landscaping, pool/spa condition, fences, gates, garage, driveways

3. Keys, Codes, and Access

Log how many keys, fobs, garage remotes are provided.
Note gate codes, alarm codes, or mailbox keys handed over.

4. Disclosures & Special Conditions

Any existing damage the landlord does not intend to repair should be disclosed to avoid disputes.
HOA rules, landscaping responsibilities, or special instructions (pool maintenance, solar panel monitoring, etc.) noted in writing.

5. Tenant Acknowledgment & Signature (if you prefer)

Tenant signs and dates the report (physically or digitally).
Confirms they agree with the documented condition.
Clarifies that any undisclosed damages later will be their responsibility.

✅ Why It Protects the Landlord:

Creates a baseline that prevents “he said, she said” disputes.
Holds tenants accountable for new damage.
Ensures legal compliance with Arizona’s landlord-tenant laws (or other state laws).
Provides evidence if deductions from the security deposit are challenged.