When tenant requests to break their lease, it must be in writing, and at least 30 days before they plan to move out on or before rent is due. Example; If they give notice on June 20th, they need to stay till July 31 and pay all of July. If they give notice on August 1 they can move out August 31. Or at least pay till then, not necessarily stay.

Process:

Submit Notice to Vacate on Rentvine

Collect the lease break fee of 2 month's rent (or whatever the lease specifies)

Follow move out procedures - Security Deposit refund within 14 business days

For Owners:

Lease Break Termination Fee Policy

If a tenant terminates their lease early, Aloe Property Management will charge a Lease Break Termination Fee equal to two (2) months’ rent. This fee is assessed after the tenant’s final prorated rent payment has been collected. In the event that the tenant does not pay the lease break fee balance due before they vacate, then a re-leasing fee would be owed and there would be no funds to send to the landlord.

If the Lease Break Occurs During the First 12 Months-

Aloe Property Management guarantees tenant placement for the first 12 months of the lease. If the tenant breaks the lease during this initial 12-month period, the lease break fee covers:

Potential vacancy costs to the Owner (up to 30 days of lost rent)
Aloe will cover the $750 leasing fee required to market and secure a new tenant.

If, during this time, the Owner elects to sell the property or terminate management services with Aloe Property Management, the Lease Break Termination Fee will be retained by Aloe in full.

If the Lease Break Occurs After the First 12 Months (Renewal Period)

The Owner will receive the prorated portion of the Lease Break Termination Fee equivalent to the actual number of days the property remains vacant, not to exceed 30 days of rent.
A $750 re-leasing fee will be charged to the Owner to market the property and secure a new tenant.

Reasoning for Retaining the Lease Break Fee:

While Aloe Property Management charges a low leasing fee for standard tenant placements, the lease break scenario involves more urgent, unplanned, and resource-intensive work. Here’s why retaining the full lease break fee is justified:

Urgency & Disruption:A lease break happens unexpectedly, requiring immediate action to mitigate vacancy. This disrupts normal workflows and demands priority handling to minimize the owner's loss of income.
Increased Marketing Efforts:Unlike standard leasing, where timelines are predictable, lease breaks often require accelerated marketing and tenant screening, sometimes during off-peak rental seasons, making it harder and more resource-heavy to find a qualified tenant quickly.
Additional Administrative Work:Lease breaks involve more legal documentation, processing the tenant’s notice, adjusting financial records, ensuring proper compliance with Arizona Landlord-Tenant laws, and coordinating repairs or turnover work on short notice.
Risk Mitigation:The lease break fee helps offset the risk that the property may sit vacant. While we work diligently to re-rent the home quickly, there’s no guarantee of immediate occupancy, especially depending on the season and market conditions.
Low Leasing Fee Model Balance:Aloe charges below-market leasing fees for standard turnovers, which keeps the owner's long-term costs low.
The lease break fee supplements this model by ensuring that unexpected, intensive situations like lease breaks are financially sustainable for us to manage effectively without raising regular leasing or management fees.
Incentivized Performance:Even though Aloe retains the lease break fee, we are still highly motivated to re-rent the home quickly to maintain strong owner-tenant relationships and reduce overall vacancy time.